All-in-one tool for a knowledge base, task management, and planning
When we talk about Notion, I love to use the book analogy. Notion is like a page that is easy to manage thanks to the block content. We …
Starting at $5 per month per user
View PricingOverview
What is Notion?
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Recent Reviews
Awards
Products that are considered exceptional by their customers based on a variety of criteria win TrustRadius awards. Learn more about the types of TrustRadius awards to make the best purchase decision. More about TrustRadius Awards
Popular Features
- Mobile Access (18)9.393%
- Task Management (20)9.292%
- Document collaboration (21)8.383%
- Search (21)7.777%
Reviewer Pros & Cons
Pricing
Personal Pro
$48
On Premise
per year per user
Team
$96
On Premise
per year per user
Enterprise
Custom
On Premise
Entry-level set up fee?
- No setup fee
For the latest information on pricing, visithttps://www.notion.so/pricing
Offerings
- Free Trial
- Free/Freemium Version
- Premium Consulting/Integration Services
Starting price (does not include set up fee)
- $5 per month per user
Features
Return to navigation
Product Details
- About
- Competitors
- Tech Details
- FAQs
What is Notion?
Notion blends everyday work tools into one. Use cases might include a product roadmap, a company wiki, meeting notes, and other use cases.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
With Notion, they're all in one place, and customizable to meet the needs of any workflow. It is designed to be a workspace for teams, or entire companies. The goal with Notion is to make it possible for everyone to shape their tools to suit the use case.
Notion features:
- Web, desktop, & mobile apps
- 40+ block content types
- 50+ starter templates
- Wikis, docs, & notes
- Databases with rich property types
- Table, list, calendar, kanban board, gallery, & timeline views
Notion can be pre-configured with a wide array of templates to meet various use cases. Many templates are free, and others are available for a one-time fee. Notion can also be customized by hand using a drag-and-drop workflow builder. Everything appearing on a Notion page is a block. These blocks allow users to add various kinds of content, like text blocks, checklists, graphs, etc., without needing to code.
Notion is a hub for asynchronous communication. Collaborative docs make everything go faster. Notion helps users to never miss a message, always know what's next, and edit docs without stepping on each other's toes.
Notion can be tried free, and is available on a perpetually free plan for personal use. The Notion Enterprise plan includes additional security and access features (e.g. user provisioning, audit log, SAML SSO, unlimited version history), as well as a dedicated customer success manager for entities with more than 100 seats.
Notion Videos
Notion Training: The Basics
Setting up Notion for remote work
Build a team notes & docs database in Notion
Types of content blocks
Notion Competitors
Notion Technical Details
| Deployment Types | On-premise |
|---|---|
| Operating Systems | Windows, Mac |
| Mobile Application | Apple iOS, Android |
Frequently Asked Questions
Notion aims to present users with an all-in-one workspace — for notes, tasks, wikis, and databases, from Notion Labs in San Francisco.
Notion starts at $5.
Reviewers rate Device sync highest, with a score of 9.9.
The most common users of Notion are from Enterprises (1,001+ employees).
Comparisons
Compare with
Reviews and Ratings
(619)
Community Insights
TrustRadius Insights are summaries of user sentiment data from TrustRadius reviews and, when necessary, 3rd-party data sources. Have feedback on this content? Let us know!
- Business Problems Solved
Notion has proven to be a valuable tool for various use cases across different industries. For instance, it serves as a course management tool for university guest professors, allowing them to organize and publish course content in an accessible and flexible manner. This enables students to easily access all the necessary materials and enhances the professor's ability to deliver information effectively.
In addition, teams of writers, editors, and content managers have found Notion to be an exceptional platform for managing content creation and collaboration. By utilizing Notion, these teams are able to seamlessly share and edit content, resulting in improved efficiency in project execution. The ability to transfer content between team members effortlessly has become a significant advantage in ensuring smooth workflow and timely completion of tasks.
Furthermore, multiple departments within companies, such as Product, Research & Development, and Solutions teams, rely on Notion to create, manage, and store content specific to their needs. This centralized location allows each department to easily access relevant information without the hassle of searching through multiple repositories or notes. The flexibility of Notion and its feature set, including task tracking and relational databases, have greatly improved project management capabilities and note-taking efficiency.
Moreover, individuals find great value in using Notion as a note-taking app that facilitates team communication and client meetings while also keeping track of important information. Its simplicity in design and beautiful writing experience attract users who appreciate its user-friendly interface supporting various media types.
Additionally, startups have embraced Notion as a means to centralize meeting minutes, note-taking, company information, and process documentation. By consolidating all this information onto one platform, startups ensure that crucial information is easily accessible and organized.
Overall, Notion proves invaluable in providing a comprehensive solution for tracking meeting notes, spreadsheets, events, and other documents necessary for effective project management and organization. Its versatility extends far beyond simple note-taking, making it an essential tool for custom project management systems, CRM systems, task management systems, and more.
Attribute Ratings
Reviews
(1-3 of 3)Companies can't remove reviews or game the system. Here's why
November 04, 2021
Notion: great for project management!
I think it is only used in my department, not sure about the entire organization. We use it as a place to collaborate and store files. It has a lot of features that make it useful for project management and planning. Personally, I use it to store my notes and compile my research for others to access.
- Clean interface
- Tables/databases have nice functions
- Multi-purpose
- There is a learning curve since there are a lot of capabilities
- Would like more spreadsheet functions
- More info/ideas on how to use new features
- Table/database feature
- The different views are good for visualizing timelines
- I like the tags feature on tables
70%
7.0
8.75%
0.9
8.75%
0.9
- It has had a positive ROI in terms of being used for user research to create a better end product
- It is also great for project management - so it has saved a lot of time and boosts productivity
Notion has a clean interface that makes it more appealing for users. It also seems to have more capabilities than Google Sheets in terms of being used for project management. The database features are more straightforward since they don't require the user to type in the command. The templates make it useful for personal tasks such as planning and note-taking.
I came aware of Notion when preparing for a complete update of my course material as a university guest professor. In this capacity, I share from experience as consultant in the construction industry and bring this into the broader subject of "Building Information Modelling" (BIM). As the previous course has evolved from a Bachelor to a Master's Course, I needed to rethink the whole course content and structure.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
While I had been planning to write a course text, I was initially reluctant on how to organise and publish it. Having had experience with traditional documents mostly (Word and LaTeX), those were the first attempts, but as the main concept of BIM is situation in digital transformation of the industry, I felt I could do better.
After a series of tests with a variety of dedicated writing tools (e.g., Scrivener), a blog-oriented writer tool (MacJournal) and some preliminary tests with Markdown platforms (Gitbook, Docsify, ...), I discovered Notion. And it had the incredible balance just right between an accessible Markdown-style writing environment, an open flexible structure (pages in pages) and integrated tables with database behaviour, this fit really well.
So its main use for me are in the form of a course (wiki-style) and as knowledge management. Being able to embed interactive content and having no barrier between writing and online publishing, I decided to adopt Notion for this purpose.
- Flexible document organisation (everything is a page, pages can have subpages)
- Embedded tables which act as databases (tables with relations, filters and views)
- Simple markdown structuring
- Direct online sharing (no separate publication steps)
- Free Personal Pro plan for academic users
- The depth of the formulas is a bit limited (e.g., when compared to Coda)
- No way to group rows in a Table
- eBook export or full publishing workflows are not available (but workaround seem to exist)
- Simple and free to use (generous free tier available for everybody)
- Fully functional on iPad
- One hub which you can turn into a knowledge base, task manager, interactive document
72.85714285714286%
7.3
73.33333333333333%
7.3
80%
8.0
- In just a short amount of time, the majority of my course draft has been transferred into an interactive online course, always live
- Sufficient control over page structure gives a clean look, with sufficient means to add some personal touches
- After a learning period, I could concentrate on the content rather than the tech
- A huge motivational drive to learn more about no-code platforms (enthusiastic learner!)
While Notion lacks the depth of the formulas of Coda and is less ideal for something more resembling a web application, it compensates with a generous free tier, very usable mobile app (full editing) and clean styling.
Airtable is not suitable for wiki-style document management, but is more efficient for a spreadsheet-style database organisation (= its core feature).
ClickUp and monday.com are first and foremost Task Management platforms, where the document authoring was my primary objective.
Airtable is not suitable for wiki-style document management, but is more efficient for a spreadsheet-style database organisation (= its core feature).
ClickUp and monday.com are first and foremost Task Management platforms, where the document authoring was my primary objective.
March 04, 2021
Follow your content from ideation to publication!
We use Notion as a platform to manage content from ideation to draft to editing to publication. We are a team of writers, editors, and content managers that are creating marketing and educational website content. Notion facilitates the content moving between each member of the team for their specific portion of the project. It operates in the way we wish Google Docs did!
- Team Collaboration. In Notion's software is the ability to see precisely who is working on a project and where. This eliminates any confusion when on calls or when working on the same project simultaneously. It is easy to tag co-workers to precise moments and build conversation streams.
- Text Coding. When transitioning text from our Notion ideation and drafting boards to our website backends, the coding holds on all of the text.
- Organization. Whether it's utilizing a "pin board" set up or nestling pages within pages, it is possible to keep everything organized and easy to find for every member of your team.
- Learning Curve. There is a bit of learning curve to understanding how the pages can be built to your needs, especially when it comes to table creation.
- Work History. Once an issue has been marked as "resolved," it becomes very hard to find if you need to reference something from the issue stream of conversation.
65.71428571428571%
6.6
88%
8.8
66.66666666666667%
6.7
- It reduces duplicative work as everyone is literally on the same page.
- Allows multiple stages of the production to happen simultaneously without impeding the other, i.e. content editing and photo insertion can happen simultaneously once the draft is finished.
Notion combines all of the elements that we liked and needed from the above software and put it into one package that can be run on the scale we need to manage thousands of content pieces. Being able to combine the communication of Slack or Discord, the storage of Google Drive, the organization of Todoist and Trello and then adding in the content creation abilities of Microsoft Office or Google Docs made this an easy purchase.